Teamgo Visitor Management integrates QR codes into its system in several ways to enhance the visitor experience and improve operational efficiency. Here are the key uses of QR codes in Teamgo's system:
Pre-Registration and Invitations
Visitor Pre-Registration: When a visitor is pre-registered in the Teamgo system, they receive an email or SMS invitation with a unique QR code.
QR Code Invitations: This code serves as a digital pass, allowing visitors to streamline their check-in process at the kiosk or self-service iPad.
Check-In Process
Quick Check-In: Visitors scan their QR code on the kiosk or iPad, which automatically retrieves their pre-registered details. This eliminates the need to manually enter information.
User smartphone app with personal QR code
Touchless Options: QR code scanning supports a contactless check-in, improving hygiene and convenience.
Visitor Badges
Printed Badges: Once a visitor checks in by scanning their QR code, the system can print a visitor badge with their photo, details, and a new QR code if needed.
Dynamic Codes: QR codes on badges can link to visitor-specific information or allow them to access restricted areas if integrated with access control systems.
Host Notifications
Automatic Notifications: The system can notify the meeting host when the visitor scans their QR code and completes the check-in.
Access Control Integration
Building or Room Access: If integrated with access control systems, QR codes can act as digital keys, granting visitors access to certain floors, rooms, or facilities.
Visitor Tracking
Audit Trail: The scanned QR code creates a digital record of the visit, including check-in time, host, and visit purpose. This ensures compliance and accurate tracking.
Event Management
Event Check-Ins: For events or conferences, QR codes can be sent to all attendees, streamlining large-scale visitor management.
QR codes in Teamgo are designed to enhance convenience, ensure security, and provide a seamless visitor management experience.