The purpose of pre-registering visitors is to gather important information before they arrive and to speed up the arrival process. Pre-Registration is a function that can be done by your users.
Think of pre-registration like buying an airline ticket online and doing an online check-in. You provide your details, answer questions, and get issued a boarding pass. Now you just have to turn up, scan your ticket at the gate, and get on the plane. Easy!
Who can Pre-Register a Visitor?
Anyone with a user account with the correct user permissions can pre-register a guest when they log in to the web dashboard.
Can I pre-register without logging into the dashboard?
Yes! You still need a user account and your email address in your account details. When you setup a calendar meeting with Outlook, Google etc, simply include the system email address ([email protected], [email protected], or [email protected] - please confirm with support which one to use) in your accounts notification and pre-registration settings.
When we get an email from you and it's recognised, we can add your pre-registered visitors to the expected visitor list.
You can also create pre-registration events using the Pass Visitor Sign-in app available on Android and iOS.
Benefits of Pre-Registration
There is a lot to list, and many are specific to how you use the visitor system and the type of workplace you operate. Here are the main ones
Enter visitor information before they arrive
Request visitors to enter their own information
Get forms completed online
Gather important information from your visitors
Request documents like identification, licenses, certificates, and so on
See an expected arrivals list each day
Know how busy your visitor traffic is going to be
Speed up the arrival process for your visitors
Pre-register one or many people at once
Send location details and calendar invitations
What other features work with Pre-Registration?
Aside from the pre-registration itself, with visitors who are pre-registered, you can action the following
Scan their QR code on arrival with an iPad Kiosk
Sign them in via the web dashboard manually
Mark them as Cancelled/Not Coming
Modify the pre-registration details
Notify hosts when they arrive by email and/or SMS
